RUSL Email
Introduction
The University Electronic Mail (Email) Usage Policy outlines the guidelines and regulations governing the appropriate and responsible use of email services provided by the university. Email communication plays a critical role in facilitating academic and administrative functions, and it is essential to establish a clear policy to ensure the security, efficiency, and professionalism of university’s email system. This policy sets forth the principles that all members of the university community must adhere to when using their university-issued email accounts to foster effective communication and protect the university’s digital environment. University provides Google corporate accounts as the official email accounts of the Rajarata University of Sri Lanka.
Purpose
The primary purpose of the University Email Usage Policy is to provide a framework for the proper use of university email accounts by the university community. The policy aims to:
- Safeguard Information Security: Implement measures to protect sensitive university-related information from unauthorized access, data breaches, and other security risks.
- Ensure Efficient Communication: Encourage the effective and timely exchange of academic, administrative, and official communications among members of the university community.
- Promote Professionalism: Set expectations for respectful and courteous email communication to maintain a positive and productive environment within the university.
- Comply with Legal and Regulatory Requirements: Align email practices with applicable laws, regulations, and data protection standards to avoid legal liabilities and safeguard the university’s reputation.
- Educate on Digital Etiquette: Promote email etiquette and best practices to enhance the clarity and professionalism of email communication.