SOP EP23 – Issuing Group Email Accounts – Activity Breakdown
1. The vice-chancellor, librarian, registrar, bursar, Deans and heads of the departments, divisions, centers, units, and editor-in-chefs of the journals should send a duly filled Group Email Request Form (GER).
2. Mail Admin validates the submitted details and check the MEL for duplications.
3. If there is no duplication and the submitted details are authentic, the Mail Admin creates a new group email account based on the type.
4. Mail Admin designs the Email Signature (Figures 3) and adds it to the email account with Disclaimer.
5. Mail Admin updates the MEL with tentative deactivation and deletion dates.
6. Mail Admin informs the creation of the email accounts to the Director, CITS.
7. Director, CITS confirms to issue the email accounts.
8. Mail Admin sends the login credentials to the relevant Heads institutional email address (EN09).
9. Mail Admin notify the creation of the role-based account to the vice-chancellor, Director (CITS), librarian, registrar, bursar, heads of the faculties, departments, divisions, centers, units, and other relevant groups